Ad Agency Billing & Accounting Coordinatorok

Overview We’re looking for a strong Billing & Finance Coordinator to manage client billing, media billing, reconciliations, and financial reporting for our legacy advertising agency. Key Responsibilities • Manage client and media billing using our ADVAN system • Fee-based, hourly, and project-based clients • Media costs, pass-throughs, and reconciliations • Prepare, issue, and track invoices accurately and on schedule • Communicate clearly and professionally with clients regarding invoices, explanations, and outstanding balances • Reconcile media invoices, vendor costs, and client billings • Perform bank and account reconciliations • Maintain organized, accurate, up-to-date financial records • Prepare financial reports and summaries for agency leadership • Ensure consistency, accuracy, and timeliness across all billing and reporting • Coordinate with internal teams to communicate clear and accurate billing and media costs Qualifications • Experience with billing, invoicing, and financial reconciliation • Experience billing media costs or working in an agency or professional services environment is a plus • High level of accuracy and strong attention to detail • Highly organized with excellent time management skills • Comfortable working with financial software and systems • Ability and willingness to learn agency-specific financial systems and processes • Ability to manage deadlines across multiple clients and projects What We’re Looking For We’re looking for someone who understand how billing supports the entire agency. Someone organized, client-aware, and communicative - not only just task-focused.

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