Administrative Assistant / Receptionist

Who are you? A day in the life of a Administrative Assistant: Greeting all vendors and guests and making them feel welcome Serve as the point person to answer and direct company calls and voicemail Provide general administrative and clerical support including but not limited to mailing, scanning, and copying (this may be in support of sales marketing materials) Organize and schedule appointments Act as the central point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Open, sort and distribute incoming correspondence and packages Inventory and maintain office supplies at appropriate levels for all three office locations Maintain electronic and hard copy filing system Send, receive, and return shipments Communicate, coordinate, and manage 3rd party vendors Coordinate, book, and manage travel arrangements and meal reservations for Executive, Senior Staff, and other staff Maintain current company phone list Order catering, snacks, and other items for various company activities and meetings Initiate and follow up on cleaning and building requests Perform daily walk throughs to ensure meeting rooms, sitting areas, and kitchen are in good standing condition Order new hire equipment and coordinate equipment returns Conduct tech checks and if issues arise putting in any necessary work orders Coordinate offsite meetings and training sessions Maintain company training attendance trackers Manage and record incoming checks Track purchases made with corporate card Send meeting invites to training sessions as requested Provide training update email to company Tracks various items including attendance at various meeting or events Other duties as assigned Requirements of an Administrative Assistant: MUST HAVES Education and Experience: Bachelor’s degree in Business Administration, Marketing, or related field and 3+ years of experience in an administrative or office management role or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job. C-4 Analytics We are a full-service advertising and digital-marketing company. We are team players but love to crush our competitors. We are C-4 Analytics.