Administrative Assistant

Overview

DS Media is a digital marketing agency located in South Portland, Maine, seeking a part time administrative assistant. The ideal candidate will be exceptionally organized, responsible, capable of working both independently and collaboratively, and comfortable managing many lines of communication between staff, clients, and more. We are a small but rapidly expanding company seeking a systems-minded team member ready to own this role and grow alongside us.

This position is part time with the opportunity for expansion to full time for the right candidate.

Working knowledge of the following encouraged but not required:

Digital marketing, branding, and advertising practices
Professional use of social media platforms, such as populating metrics and analytics
Google Workspace applications such as Drive, Sheets, etc.
Adobe Software
Copywriting
Photography, videography, or graphic design

Responsibilities

Manage front desk duties such as responding to phone and email, handle inquiries, and route calls and queries efficiently using excellent communication skills.
Perform data entry, maintain accurate filing systems, and organize documents using Google Workspace and other office management tools.
Support calendar management by scheduling appointments, meetings, photo and video shoots, and coordinating events with strong organizational skills.
Assist with bookkeeping tasks such as invoicing.
Provide customer service support by addressing client questions promptly and professionally, ensuring a positive experience.
Handle clerical tasks including proofreading documents, managing correspondence, maintaining technical and camera equipment, and tracking office supplies inventory.
Manage cold lead generation through research and email correspondence with businesses in a variety of industries.

Qualifications

Office experience or administrative experience demonstrating strong organizational skills and attention to detail.
Proficiency in Google Workspace applications.
Excellent computer literacy with the ability to learn new software quickly.
Strong typing skills coupled with effective time management abilities to prioritize tasks efficiently.
Knowledge of office management practices including calendar management and customer support.

Applicant must be comfortable sharing office space with a dog.

Pay: $17.00 - $20.00 per hour

Work Location: In person