ADMINISTRATIVE ASSISTANT OFFICE/WAREHOUSE FOR NOVELTY JEWELRY CO

This person will work closely with the Administrative Coordinator to complete tasks involving jewelry assembly, packaging, supplies, and order fulfillment, while supporting management and telecommuting employees. • Shifts: As assigned and to be determined, typically M-F but occasional evenings and weekends as needed and determined by management ESSENTIAL DUTIES & RESPONSIBILITIES • Position is split between administrative tasks and “hands on” get jewelry orders picked, packed and sent. • Help organize and maintain office, ensuring organization and efficiency • Prepare merchandise for telecommuter employees by gathering supplies and prepping for pick up • Pick and Pack: Includes getting jewelry from bins, preparing items for shipment, and packaging items up • Prepare (assemble jewelry) individual custom orders for shipment • Assist in preparing wholesale orders • Operate shrink wrap machine, boxing jewelry as needed • Assist with the management of inventory of supplies, merchandise, and tools • Restock supplies from returns of telecommuting employees • Receive, process, label, and store incoming stock and supplies • Assist with special projects and track progress toward company goals • Assist in overseeing new employees including office and training sessions as needed • Oversee drop off/pick up of supplies/merchandise for telecommuter employees as needed on Mondays • Performs other job-related duties as assigned QUALIFICATIONS • Energetic and able to multi-task, adaptable to the variety of tasks assigned, including last minute changes to ensure projects are completed as needed • Self-starter who works well independently and in a team environment • Comprehends the value and necessity of meticulous attention to detail and is diligently conscientious about quality of work and standards • Superior organizational skills with confidence to suggest and implement processes to improve Gutsy Goodness and telecommuter support • Ability to effectively prioritize work, track action items, and meet time sensitive deadlines for self and others • Excellent verbal and written communication skills, able to understand verbal and visual instructions—including detailed step-by-step instructions, trainings, and video trainings—absorbing information quickly and following steps precisely • Reliable, punctual, and communicative regarding tasks and schedule • A plus: The knowledge of and/or experience with social media and ecommerce, including advertising, algorithms, hashtags, SEO, and PPC is a plus EDUCATION AND EXPERIENCE • High school graduate or equivalent • Professional attitude and appearance • 1-2 years office experience preferred • A friendly, confident, and energetic voice when speaking with customers and vendors • Proficient with standard business-related software such as MS Office (Word/Excel), internet research, and the willingness to learn new tools and manufacturing applications. SPECIAL CONDITIONS • Job offer is contingent upon a satisfactory clearance based on background check results • Must be flexible in working hours and be able to occasionally work evenings or weekends • Must be available for occasional telecommuting work as needed (jewelry assembly at home) • Must be comfortable with the assembly and marketing of jewelry that includes Biblical scriptures, among other trendy quotations • Must be flexible and able to work 40 hours per week • Must have a valid Driver's License in good standing and a reliable form of transportation to and from work • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. We will be moving from our studio office to 14741 Danielson Street, Suite H on April 1, 2021.