Administrative Assistant - Marketing Agency; Part-Time, Elkins Park

Position: Administrative Assistant - Marketing Agency (Part-Time, Elkins Park) About Nexvel Solutions - Administrative AssistantNexvel Solutions is a growing digital marketing agency serving businesses across home services, healthcare, and professional industries. We specialize in SEO, paid advertising, web development, and digital strategy.We're hiring a part-time, in-office Administrative Assistant to work directly with agency leadership (primarily one of the partners) and help keep our client operations organized, responsive, and moving forward.This is not a traditional "admin" role. If you're looking to grow in a supportive environment where your work directly impacts real businesses, we'd love to meet you.Who This Role Is Perfect ForThis role is a great fit for someone who:Has worked in a marketing agency or fast-paced client-services roleLoves staying organized and managing moving piecesCommunicates clearly and professionally over emailEnjoys following up and keeping tasks from falling through the cracksTakes pride in delivering polished work and catching details before clients doThis Role Is NOT ForSomeone looking for a slow-paced front desk/admin jobAnyone uncomfortable with deadlines, follow-ups, or accountabilityCandidates who prefer to work independently with minimal communicationKey Responsibilities - Administrative Assistant Scheduling, Communication & Meeting SupportSchedule internal meetings, client meetings, and project callsDraft, edit, and send professional client-facing emailsFollow up with clients to collect approvals, assets, and responsesAssist leadership with daily administrative tasks and organizationAttend internal and client meetings to take notes, document action items, and ensure follow-ups are assigned and completedSend post-meeting recap emails summarizing next steps, responsibilities, and deadlines when neededTask & Project Coordination ()Manage tasks and workflows in Ensure deadlines are tracked and deliverables are progressingCommunicate with internal team members and contractors to keep projects movingHelp organize and document project details and next stepsPhotoshoot & Vendor CoordinationCoordinate logistics for photoshoots and content productionCommunicate with photographers/videographers and internal staffEnsure timelines, details, and deliverables are clearly communicatedQuality Assurance (QA)Review deliverables before they go to clientsCatch missing details, errors, formatting issues, or inconsistenciesEnsure work is professional, accurate, and ready for client deliveryClient Onboarding SupportCoordinate new client onboarding — gather access credentials and set up internal accounts and toolsOrganize client documentation, brand assets, and account information in our systemsPartner with leadership to ensure new clients feel supported and set up for success from day oneRequired Qualifications - Administrative AssistantStrong organization and attention to detailStrong written communication skills (email drafting is a big part of the job)Experience with Google Workspace (Gmail, Docs, Sheets, Calendar)Comfortable following up and keeping projects movingAble to manage multiple tasks and shifting prioritiesReliable, professional, and accountableStrongly Preferred Qualifications Experience working at a marketing agency or in a fast-paced client-services environmentExperience using or other project management softwareExperience coordinating vendors, contractors, or production schedulesWhat Success Looks Like in This RoleLeadership is no longer chasing tasks, updates, and follow-upsClients feel communicated with and supportedProjects stay organized and move forward consistentlyDeliverables go out accurate, polished, and on time stays clean, updated, and reliableWhy Join Nexvel?Work directly with leadership inside a growing agencyHigh exposure to marketing agency operations and client workOpportunity to grow into operations, project coordination, or account supportCollaborative in-office environment where your work has real impactBenefits / PerksFlexible part-time schedule (25–30 hours per week)In-office role with a collaborative, team-based environmentDirect exposure to real marketing agency operations and client workOpportunity to grow into a larger role as the agency expandsDirect access to leadership and decision-makingTraining provided on internal systems and workflows (, Hubstaff, etc.)Compensation$22–$26/hour. This is not a salaried position but has potential to be full-time. (Top of range available for strong marketing agency or client-services experience.