Administrative Assistant IV, Global Creative Advertising

We are seeking an Administrative Assistant to provide daily support to the Executive Vice President of International Creative Advertising and Marketing. Responsibilities • Manages executive’s calendar, schedules/coordinates meetings and appointments • Tracks and organizes all team assets – print, A/V materials, finishes, etc. • Accurately manages budgets and cost reports for the creative team and keeps a running tally of spent and committed breakdowns per title • Manages documents and facilitates the flow of information between departments and key stakeholders (electronic and hard copy) • Prepares files and materials for territory review and feedback • Screens and responds to incoming calls and correspondence • Contribute to creative brainstorming sessions • Arranges meetings or conferences by scheduling conference rooms, issuing meeting requests or invitations, and coordinating agendas • Performs administrative duties such as filing, typing, and copying documents • Creates agendas, notices, and resolutions for meetings as required • Other general administrative duties (updating databases, lists, processing mail, copying, etc.) • Strong communication, interpersonal and organizational skills • Demonstrates high problem-solving skills and be able to proactively troubleshoot • To perform efficiently, accuracy and attention to detail required • Must have personability interacting with internal and external executives, as well as high-profile filmmakers and talent • Must be able to work independently and multi-task with ease • Must be able to work well under pressure and with tight deadlines • Identify work priorities and requirements up-front and make timely decisions • Demonstrates the ability to work with all levels of management. • Demonstrates the ability to work as part of a team including contributing beyond your range of duties and experience.