Advertising Funds Billing Administrator

The Advertising Funds Billing Administrator is responsible for managing the billing and payment process for Fantastic Sams National Advertising Fund (NAF) and any Regional Advertising Fund (RAF). The ideal candidate will have 3-5 years of progressive accounting/billing experience, strong organizational skills, and attention to detail. Essential Job Duties & Responsibilities... • Receive all invoices with corresponding ads (by email and direct mail) from vendors and franchisees • Review invoices for accuracy and required backup reports and information • Record all invoices on NAF or RAF log (Excel) • Submit NAF invoices online using NAF’s Payable site • Receive NAF checks and Direct Pay remittances and record payment information to NAF log; mail checks • Enter RAF invoices into accounting system (Great Plains) and process payments • Record RAF payments on RAF log; mail checks • Reconcile billing issues or complaints with NAF, franchisees, or vendors • Maintain and reconcile NAF log monthly with Monthly Fund Balance Reports from FS NAF • Maintain and reconcile RAF log monthly with monthly P&L Reports from accounting system • Review and pre-approve ads for vendors and franchisees to ensure they meet Brand Standards and Guidelines; identify any errors and/or missing information before ad goes to print or is posted • Manage Co-op budgets and monthly/yearly reconciliation • Perform administrative tasks as necessary • Complete additional projects as required Education & Experience Requirements: • 3-5 years of progressive accounting/billing experience • Strong organizational skills and attention to detail • Highly proficient with Excel • Proficiency with Outlook and Adobe Acrobat Knowledge, Skills, and Abilities: • Extremely organized • Good communication and presentation skills • Problem-solver, takes initiative to resolve and investigate issues • Ability to work independently • Professional attitude • Proactive to potential situations/issues • Attention to detail • Ability to multi-task