Advertising Inventory Coordinator

Why Lamar?Lamar Advertising has been named as a "Best Company to Work For" in U.S. News & World Report's annual ranking.Learn more about us on our official YouTube channel.Check reviews and company updates on our Glassdoor pageWhat you can expect from us:A Monday-Friday 8:00 am - 5:00 pm work schedule 120 hours of paid time off (PTO) that increases with tenure12 paid company holidays, including President's day and JuneteenthA comprehensive 2-week training program Career advancement opportunitiesOngoing professional development and internal leadership programs to maximize your career potentialMultiple medical plan options and health savings accountHospital and Critical Illness and Accident coverage Short & long-term disability and paid parental leaveEmployee Stock purchase plan401k plan with company matchWellness program incentives such as medical plan premium holidays and HSA contributions What we are looking for in YOU:Requires an excellent command of the English language, both written and verbal.Skill in speaking with persons of various social, cultural, economic, and educational backgrounds.Requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.Strong work ethic - someone who takes great pride in professionalism, responsibility, and is proactiveMust be able to work independently and as a team member.Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)Ability to use fax machine, copiers, scanners and binding machines.Requires the ability to handle different challenges each day and adequately prioritize those demandsEducation and experience:High school diploma or Equivalent requiredAssociates and/or Bachelor's Degree (in Business, Marketing, or another related field) preferred 5 years of office experience is required.A driver's license is preferred.Or another equivalent combination of education and experiencePlease note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. Not completing this assessment could result in disqualification from consideration for this position. A day in the life:Act as the liaison between the Sales and Operations DepartmentChart all requests, contracts, and special requests from Sales Account Executives, National Sales, Sales Manager and General Manager in a timely and accurate mannerFor National Sales, keep abreast on updates on all posting instructions. Process completion reports in accordance with National Sales deadlinesKeep up to date & accurate posting information for each clientUpon request upload static art to Circle GraphicsMay download and/or approve all photographs taken by installation crew for the POP systemReview and prepare posting routes in mobile operations and pull all work orders in the absence of the Operations Manager and assist in prioritizing installationsOrder & keep track of all posting supplies and prep poster vinyls for installationMaintain up-to-date lists of inventory (posters & bulletins and digital slots).Maintain an "end-of-day" inventory of all printed materials delivered to the plant and account for deliveries in the charting system, on a daily basis. Assist account executives and operations with illumination problems, checking software program and status of illuminationWork with Real Estate Manager to assist on revenue true-ups, vegetation & graffiti control as well as in lease file management and other clerical assistanceReport on a daily basis all postings from the previous day and report on a weekly basis all postings for the previous week and upcoming availabilityDigital Charting Responsibilities:Serve as the liaison between the client, and Lamar Account Executives, the plant and the Network Operating Center (NOC) providing coordination of specific activities required to operate the digital display product successfullyEnsure that the day to day operations of the displays(s) are running smoothly and that the client's needs are met on a daily basisProvide complete software support to clients where necessaryReceive creative from client and/or Lamar Artist, upload the creative, approve the schedule creative for the client(s)Train client(s) in the use of software to operate their Digital Displays from their place of business, assist client(s) in the creation of ads for the digital display, upload, and make changes to the ads as the client desires.Other Administrative SupportAnswering phones, typing correspondence, inputting and researching data, inputting and ordering production, taking and uploading POP photos, charting responsibilities (digital and/or static structures), and managing social media content.May support Operations with administrative duties such as: maintenance of OSHA logs, process Operations Manager and GM's expense reports upon request, misc.