Advertising Operations Specialist

Advertising Operations Specialist (30–40 hours/week)

About the Role

LBM Journal is seeking a highly organized, detail-oriented Advertising Operations Specialist to manage ad trafficking, campaign execution, and client reporting across our print and digital platforms.

This role is critical to ensuring our advertising campaigns run smoothly—from order entry through reporting and invoicing. You’ll work closely with sales, clients, and production to deliver a seamless experience and strong results for our advertisers.

This position is ideal for someone who is highly organized, quick to learn new software, and comfortable managing multiple projects and deadlines.

About LBM Journal

LBM Journal is the leading national media company serving the construction supply industry. For over 20 years, we’ve provided insights, data, and strategies that help LBM professionals grow their businesses through our magazine, e-newsletters, webinars, podcasts, and live events.

Key Responsibilities

1. Advertising Operations & Campaign Management

Manage ad order entry and campaign setup using Ad Orbit (or similar systems)Ensure accuracy of client data, placements, and schedulingCoordinate print and digital ad trafficking and executionMaintain inventory and scheduling across platformsPrepare weekly revenue reports and monthly ad indexes2. Materials & Production Coordination

Track and collect creative assets (copy, images, specs) from clientsEnsure all materials meet deadlines and technical requirementsCoordinate internal reviews and client approvals prior to launch3. Analytics & Client Reporting

Track campaign performance across digital channelsProduce end-of-month reports including website, email, and lead-gen campaignsGenerate and deliver lead reports for clients (e.g., eblasts, white papers)4. Financial & Administrative Support

Manage bi-monthly invoicing for print and digital campaignsVerify campaign delivery before invoicing (including tear sheets)Monitor accounts receivable and follow up on past-due invoicesSkills & Qualifications

Experience in advertising operations, ad trafficking, or campaign managementFamiliarity with Ad Orbit, ActiveCampaign, or similar CRM/ad platforms (preferred)Strong Excel skills for tracking, reporting, and data accuracyExcellent organizational and time management skillsStrong communication skills for working with clients and internal teamsAbility to learn new systems quickly and manage multiple deadlinesPay: $21.00 - $25.00 per hour

Benefits:

401(k) matchingCell phone reimbursementDental insuranceHealth insurancePaid time offApplication Question(s):

Describe your experience managing advertising campaigns or workflows. What systems or tools have you used, and what was your role in the process?Tell us about a time you had to manage multiple deadlines or projects at once. How did you stay organized and ensure nothing fell through the cracks?Work Location: Hybrid remote in Lakeville, MN 55044