Advertising & Sales - Administrative Assistant

Serving as a cornerstone of northern Atlanta’s newest mixed-used community, the Omni Hotel at The Battery Atlanta is the official hotel of the Atlanta Braves, located within steps of Truist Park as well as premier office space, the Coca-Cola Roxy music venue and a variety of shopping and dining. The second responsibility is to accurately complete a variety of administrative duties requested by colleagues within the Sales and Marketing Divisions in order to provide timely and professional service to our guests. Maintain the Group Rooms Control Log (GRC) and FDC database Daily logging and distribution of all incoming leads Generate the Weekly and End of Month Sales Reports Prepare and distribute monthly production forecast Enter pick-up on a daily or weekly basis Research, distribute, and log all leads from Global Sales Offices, telephone and other sources Give group histories to other hotels, and obtain them on behalf of the hotel as needed Must have or be able to rapidly develop full knowledge of the Omni Sales Administration Manual and ensure that all standards and procedures are followed Aid the Director of Sales and Marketing and Director of Sales in monitoring the KRA benchmarks Responsible to maintain monthly recap with reservations to insure GRC blocks are the same as Reservation blocks Expert with Salesforce Report Builder and Excel Assist in 90-day forecasting process Attend Weekly Support Staff Meetings & monthly MRC calls Schedules and prioritizes work load to meet deadlines of all managers Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. Takes minutes at meetings as directed Maintains cleanliness of office and showrooms while in pre-opening phases Arranges for outside catering for office site inspections as needed Orders office supplies and maintains functionality of office equipment Other duties as assigned Qualifications: Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.