Advisor Services and Marketing Coordinator

About Engel & Völkers

Engel & Völkers is a globally recognized luxury real estate brand with more than 1,000 locations worldwide. Our Pensacola shop is home to a growing team of real estate advisors dedicated to delivering exceptional service, sophisticated marketing, and an elevated client experience.

We are seeking an organized, proactive, and detail-oriented Advisor Services & Marketing Coordinator to support our advisors, maintain our marketing standards, and help drive the day-to-day operations of our growing brokerage.

This position is ideal for someone who enjoys working behind the scenes to help others succeed, thrives in a fast-paced environment, and takes pride in creating organized systems and polished marketing.

Position Overview

The Advisor Services & Marketing Coordinator serves as a key member of the Engel & Völkers Pensacola team. This role combines advisor support, CRM administration, marketing coordination, event planning, and office operations.

You will work closely with brokerage leadership and advisors to ensure smooth onboarding, consistent brand execution, and a first-class experience for both advisors and clients.

ResponsibilitiesAdvisor Services & Support

Coordinate onboarding and setup for new advisors
Provide support for CRM systems, marketing tools, and advisor resources
Assist advisors with marketing requests, branding questions, and technology support
Maintain organized advisor records, documents, and operational processes
Help ensure a consistent and professional advisor experience across the brokerage

CRM & Systems Administration

Manage and maintain Lofty CRM and related advisor support systems
Assist with user setup, lead routing, campaigns, and database organization
Monitor data quality and help maintain system integrity
Provide basic troubleshooting and training support for advisors

Marketing Coordination

Coordinate creation and distribution of marketing materials
Assist with social media management and content scheduling
Maintain listing and shop marketing assets
Support email marketing campaigns and advisor communications
Ensure marketing materials align with Engel & Völkers brand standards

Events & Community Engagement

Coordinate advisor meetings, training events, client appreciation events, and networking functions
Assist with open houses and community engagement initiatives
Manage event logistics, materials, and follow-up communications

Office Operations

Help maintain an organized, professional, and welcoming office environment
Manage office supplies, vendor relationships, and operational needs
Answer phones, greet visitors, and provide exceptional customer service
Assist brokerage leadership with special projects and administrative tasks

Qualifications

Previous experience in office administration, marketing, real estate, customer service, or a related field preferred
Strong organizational and project management skills
Excellent written and verbal communication abilities
Proficiency with Microsoft Office, Google Workspace, and social media platforms
Experience with CRM systems preferred (Lofty, Salesforce, kvCORE, or similar)
Ability to manage multiple priorities while maintaining attention to detail
Professional demeanor and commitment to providing exceptional service
Self-starter who can work independently and proactively solve problems

What We Offer

Competitive hourly compensation based on experience
Professional, collaborative work environment
Opportunity to work with a globally recognized luxury real estate brand
Exposure to marketing, technology, operations, and business development
Opportunity for growth as our brokerage continues to expand

Pay: $20.00 - $25.00 per hour

Benefits:

Paid time off

Work Location: In person