B2B Ad Agency Assistant Bookkeeper

The Assistant Bookkeeper is responsible for helping to managing the day-to-day financial operations of the agency, ensuring accurate financial records, timely billing, and smooth coordination between accounts, operations, and leadership. Accounts Payable (AP) • Process vendor invoices and contractor payments • Ensure proper expense coding by client and project • Manage payment schedules and approvals • Maintain vendor files and W-9 documentation Project & Job Cost Tracking • Ensure expenses are properly allocated to client jobs • Monitor project budgets in coordination with operations/account teams • Reconcile project management system with accounting software • Assist with job profitability tracking and reporting Key Competencies • Financial accuracy and integrity • Process-driven and systems-oriented • Strong communication skills • Proactive problem solver • Ability to manage multiple client accounts simultaneously • Confidentiality • Ability to help senior leadership manage relationships with staff and clients Experience: • bookkeeping: 1 year (Required)