Bookkeeper/Executive Assistant

Our office is located on College Avenue in Waterville. 20-25 HOURS PER WEEK....LONG-TERM POSITION (WITH MORE HOURS IN THE SUPPORT. Main Job Tasks and Responsibilities *General office duties including, typing, filing, answering phones, assisting callers and visitors, written communications *Work closely with owner *Research properties online and in Registry of Deeds (typically done online) *Social media content management and web site updates *Rental property management to include advertising, rent collection, leasing, overseeing and coordinating maintenance, resolving complaints and other property related duties, as assigned (we have 6 rental units) *Project management to include overseeing minor renovations and coordinating and managing sub-contractors (on a very small scale) *Advertise company job openings, screen applicants, schedule interviews and process new hire paperwork* *Maintain supply inventory and place orders; complete expense reconciliations *Prepare and edit spreadsheets, marketing materials, presentations and other documents *Conduct research, assemble and analyze data; prepare reports and documents *Management of executive schedule and making travel arrangements *Arrange and coordinate meetings and events; transcribe and distribute minutes of meetings *Coordinate project-based work; interact with agencies and clients *Gather and organize documents throughout the year for tax preparation (this is a very important part of the job) *Review operating practices and implement improvements where necessary* *Write ads, market properties for sale, field buyer inquiries, negotiate terms and send information to attorney for closings *Occasional in state travel to view properties *Other responsibilities as assigned Education and Experience *Minimum 5 years’ experience in providing Administrative Support, Real Estate and Bookkeeping *QUICKBOOKS experience is a must *Excellent computer skills and in-depth knowledge of relevant software, such as MS Office suite. Pay will depend on skills, qualifications and ability Job Type: Part-time Pay: $18.00 - $20.00 per hour