Brand Advertising Coordinator

20% - Support the Brand department with budget planning and management, contracts and authorizations. Support the execution of integrated brand campaigns by assisting in the review and coordination of creative assets across paid and partner placements.Collaborate with agency and internal teams to help ensure assets align with brand guidelines, messaging priorities, visual identity, and approved usage requirements.Assist in managing creative approval workflows, timelines, and feedback consolidation across cross-functional stakeholders.Help maintain quality control by flagging inconsistencies in brand voice, visual application, disclaimers, or partner requirements.Track and organize final creative deliverables to ensure accurate management, accessibility, and archiving.Document campaign learnings, best practices, and optimization insights to support future planning discussions.Coordinate agency planning touch points, including briefings, creative reviews, approvals, and campaign debriefs.Industry & Executive Communications Coordinate the development of slideware and supporting materials for Board Meetings, Brand & Content Committee, Task Forces, Industry Meetings, and other leadership engagements, ensuring messaging accuracy and consistency.Support Brand team deliverables for Visit California’s annual Outlook Forum industry conference, including timelines, internal coordination, agency collaboration, and material development.Coordinate Calls for Content in partnership with internal Communications team, working with agency partners to gather, organize, and validate required materials, such as performance metrics, creative examples, and campaign highlights for internal and external reporting.Assist in preparation of industry-facing materials, including the Board Book, Year in Review, and other executive documentation.Support industry communications by coordinating outreach to industry partners related to production logistics, scheduling, approvals, and alignment.Budget & Workflow Support Support Brand team invoicing and budget tracking workflows, including reviewing invoices for accuracy, uploading documentation into internal systems, routing for approval, maintaining budget trackers, reconciling, and partnering with Finance to ensure timely processing.Systems & Workflow Management Education equivalent to a bachelor’s degree or higher in marketing, communications, tourism, or related field preferred.Salary and compensationSalary Range: $75,500 - $120,000