Business Operations Manager

This role supports the Executive Director in managing the business, patron support, development, accounting, scheduling, Board of Directors administration, and office functions for the organization. • Prepares, monitors, and adjusts, in consultation with the Executive Director, the annual budget to fit developing financial conditions • Codes incoming revenue, outside invoices, makes bank deposits, and coordinates budget and cash flow monitoring with outside Accountant • Supports outside Accountant in issuing all regular payment checks • Prepares “as needed” equipment, services, employees, and musicians’ payment checks for signature • Assists Development Director and/or Development Officer with tracking of donation revenue as differentiated from operating or Foundation revenue • Maintains bank account balances using QuickBooks software • Coordinates with the Foundation for The Santa Fe Symphony’s administration to assure proper allocation of Foundation contributions Administration: • Supports the grant application process by preparing budgetary entries and background information • Prepares preliminary, and maintains final, master schedule for concerts, rehearsals, and office holidays • Serves as support for the Board of Directors. • Assures that The Symphony’s Business License, Certificate of Insurance, and other licenses/certificates are up to date • Submits BMI reports for music licensing as required • Supports the Creative Director with annual Program Book advertising efforts with ad sales and commission tracking, in addition to invoicing advertisers for payment and managing hotel trade or arrangements for guest artists, if no trade is available • Assists with workflow among office staff and acquires support for these efforts as needed • Assists with patron events, cultivation, and acknowledgments, and mailings including developing mailing lists, as needed • Monitors and assures that office staff has the needed resources and autonomy for effective execution of their duties • Monitors non-exempt staff working hours and provides this information to outside Accountant for salary and wage payments • Directly coordinates the Stage Manager as needed • Suggests/provides training and guidance for office staff • Performs related duties as required Knowledge, Ability and Experience requirements: • Fluency in QuickBooks, Word, and Excel • An Associate or Bachelor’s Degree in Business Administration or equivalent level of experience in business management of an artistic organization. • Experience in arts related organization business management including accounting, patron relations and ticketing. For such events, which may or may not take place during the evening or on a weekend, attendance is required for all staff members.