Director of Operations/Communications

We invite applicants to send a Letter of Interest that speaks to the knowledge and experience they would bring to the role, and whether they prefer full or part time work. Administrative Duties to be split into two roles: Enrollment Holding enrollment process (responding to inquiries, hosting tours, coordinating interviews, and hosting orientation of new families) Coordinating open houses and community outreach events Preparing marketing materials such as brochures and table displays Processing enrollment paperwork and preparing monthly reports for the Board of Trustees Tracking long-term enrollment trends and partnering with admin and board to develop enrollment strategies Competencies: Excellent written and verbal communication skills, friendly, outgoing personality, Google Docs, Google Sheets, Canva Donor and Alumni Engagement Maintain existing and develop new connections with Swallowtail School alumni students and their families Maintain current contact information for alumni students and parents in the school database. Write a quarterly alumni newsletter Send annual update to donors about how their donations are being used Oversee Annual Giving campaign - strategies, theme, and coordinate personalized outreach for some donors Competencies: Excellent verbal and written communications skills. Coordinating volunteers, catering, venue, decor, entertainment, speakers, event marketing, etc. Website/Social Media/Marketing Maintain website with up- to-date information with engaging, easy-to-read format Increase website traffic with Search Engine Optimization Curate and manage original content on the school’s social media sites Maintain school’s photo database Work with Marketing Committee to develop overarching marketing plan Implement advertising campaigns with local publications, Meta and Google Ads Develop marketing materials for distribution and print campaigns Competencies: Excellent written and verbal communication skills, friendly, outgoing personality, Google Docs, Google Sheets, Canva, Squarespace, Buffer Communications Internal and external communication - faculty/staff, families, wider community Solicit content for and produce/distribute weekly school e-newsletter Manage Parent Square communications portal Some graphic design of posters, flyers, presentations Competencies: Excellent written and verbal communication skills, Microsoft Word, Google Docs, PowerPoint, Canva, good computer literacy Operations/Compliance Serve as the liaison between Swallowtail School and the Oregon Department of Education.