Event Manager - New Job Opening

At Butler/Till, we take immense pride in our independent, women-owned and led status, our unwavering commitment to a purpose-driven approach, our B-Corp status, and our unique structure as a 100% employee-owned company (ESOP). KEY OUTCOMES & RESPONSIBILITIES Key Outcome: Deliver seamless, scalable events with strong ROI, budget discipline, and operational consistency.Key Responsibilities: Own the full event lifecycle: venue/booth selection, registration, travel coordination, on-site logistics, and post-event wrap-upMaintain a master events calendar with all deadlines, deliverables, and dependencies across the marketing teamManage vendor relationships, AV, production, catering, signage, swag, and experiential partnersOwn event budgets end-to-end; from initial planning through post-event reconciliation, including surfacing trade-off decisions to leadership and tracking ROI metrics that inform future investment decisionsManage RFP from evaluation to implementation for an event tech stack suited to Butler/Till's needs (Cvent, Eventbrite, Splash, or similar); this role will help shape how we manage events at scale going forwardKey Outcome: Coordinate unified, on‑brand speaking and panel engagements that elevate executive presence.Key Responsibilities: Manage all logistics for Butler/Till speakers and panelists, including briefing materials, travel arrangements, and on-site supportCoordinate with conference organizers to confirm session details, run-of-show, A/V specs, and co-panelist introductionsPrepare senior leaders with talking points, bios, headshots, and any requested pre-event materialsServe as the primary liaison between Butler/Till executives and external event producers or program directorsKey Outcome: Execute premium executive and stakeholders’ experiences that deepen client, industry, and senior‑level relationships.Key Responsibilities: Create seamless, white-glove experiences for Butler/Till leadership at every event — anticipating needs before they ariseCoordinate VIP client and prospect engagements including dinners, hosted receptions, and curated meeting schedulesBuild and maintain relationships with senior contacts at key conference organizations and industry associationsKey Outcome: Deliver on‑brand, high‑impact event experiences that elevate brand presence.Key Responsibilities: Ensure all event environments, booths, signage, materials, and collateral strictly follow brand guidelines and quality requirementsCollaborate with the creative team to develop event-specific assets and branded moments that create a lasting impact QUALIFICATIONS REQUIRED Bachelor's degree in Marketing, Communications, Hospitality, or related field preferred5–8+ years of event management or conference coordination experience, preferably in B2B marketing, agency, or mediaProven experience managing high-profile events with executive-level stakeholders and senior external participantsExperience coordinating speaker and panel logistics at industry conferencesFamiliarity with event management platforms (Cvent, Eventbrite, Splash, or similar) and the judgment to recommend the right tools for a growing programExceptional project management skills; experience with Asana, Monday.com, Notion, or similarStrong written and verbal communication skills — executive briefings, vendor contracts, and event recaps with equal easeAbility to travel to events as required (estimated 20–30%)CORE COMPETENCIES CUSTOMER FOCUS/CLIENT INTIMACY: seeking to understand client business challenges/needs and delivering continuous value to our clients COLLABORATIVE: working with teams and across the organization with ease OWNER AGILITY: able to continuously learn and quickly adapt to changing circumstance RESULTS DRIVEN: accepts accountability to deliver business outcomes, even under changing circumstances. Delivers on commitments DISCIPLINED: Thinks, plans, and prioritizes work on an ongoing basis, plans and aligns with key team members before acting WORK ENVIORNMENT & PHYSICAL DEMANDSThe work environment and physical demands characteristics described here are representative of those an employee encounters while performing the essential functions of this job, typically in an office setting or in a home office. An employee in this role may be in a stationary position, often standing or sitting for prolonged periods and using office equipment and computers. COMPENSATIONButler/Till is committed to providing pay transparency of our compensation philosophy and ensuring equitable pay practices for our employee owners.