Events & Exhibitions Specialist

Business, LocationConcord, MA.RoleEvents & Exhibitions SpecialistReports toVice President of Marketing – AmericasApplicants must be authorized to work for ANY employer in the US. We are unable to sponsor or take over sponsorship of employment Visa currently.Primary PurposePlan and execute all aspects of OI Americas tradeshow and events presence in alignment with marketing strategy and business goals.The Events & Exhibitions Specialist plays a critical role in bringing OI Americas to life in front of customers. This position owns the planning and execution of high‑impact trade shows, conferences, and regional events that directly support pipeline growth, brand preference, and customer engagement across the Americas.You will be the central driver behind our event strategy in action—managing complex programs, collaborating with sales and marketing teams, cross‑BU stakeholders, and ensuring every event delivers a strong return on investment while creating a memorable brand experience. In this role you will have the opportunity to make a visible impact on revenue, brand presence, and customer engagement driving high‑profile tradeshow exhibit presence and regional events strategy that connects leading technology with innovative applications.The candidate will have 5-7 years of proven history of high-quality project management of tradeshow exhibit execution including designing and maintaining detailed project plans, organizing event planning meetings, updating planning status reports, and coordinating all aspects of exhibit execution deliverables, working with tradeshow agencies, industry organizations, and exhibit centers. This role will work with passionate, driven teams across marketing, sales, product management and technical applications.Key Responsibilities Lead End-to-End Event ExecutionOwn the planning and delivery of all Americas trade shows, conferences, and regional workshops—from kick-off and goal setting through post‑event analysis.Build and maintain detailed project plans, timelines, budgets, and status reports across multiple events simultaneously.Manage annual tradeshow and workshop calendars across all Americas business units.Coordinate all aspects of event booth planning including operational logistics, install and teardown plans, instrument shipping, booth staff schedule, staff housing, booth staff registration and badge assignment, internal communications, event amenities (food, giveaways etc.).Create & Implement Impactful Tradeshow Exhibit and Event ExperiencesEvent Experience: Planning for a positive brand experience for each attendee, effectively communicating OIA’s relevant value propositions through the booth experience, including booth layouts, graphics & messaging, instrument selection/presence, and staffing.Event Attendee Engagement: Design the attendee experience to attract interest and interaction with event attendees, including the ability to draw in event floor traffic. Coordinate planning and execution for i‑booth talks, booth staffing, use of multimedia & content.Manage all Tradeshow and Event Related Logistics & PartnersExternal Partner Management: Agency management (exhibits agency, AV providers, travel and housing, suppliers, , conference etc.).Events Logistics: Coordinate all event logistics, including booth installation and teardown, shipping, staff schedules, travel and housing, staff registrations, and amenities.Industry Relationships: Serve as the primary liaison with industry associations and vendors, including contract negotiation for exhibit space, sponsor ships, and services.Marketing Inventory Tracking: Manage, coordinate, and track all marketing collateral stock, including trade show booth elements, demo equipment, accessories and printed material in a central location.Own Event Lead and Data ManagementOwn the process to capture attendee data including lead capture/badge scanning, lead routing, post‑event attendee data uploads to CRM, demo scheduling.Track Performance and ROIManage event budgets end‑to‑end, including estimates, tracking, invoicing, reconciliation, and reporting.Measure success through KPIs such as marketing‑qualified leads, cost per…