Executive Assistant, Advertising, IMDb, Grand Challenge (AIGC)

About the position We are looking for someone to support three Directors on our Advertising, IMDb, Grand Challenge (AIGC) team in Nashville, TN. This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. This candidate will help build a positive team environment and establish working relationships inside and outside of the group. Responsibilities • Manage complex calendar and scheduling to support teams in multiple locations • Manage domestic and international travel • Manage expense report coordination and submission • Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events) • Ensure the timely completion of critical tasks and follow up on outstanding matters as a liaison for direct reports • Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization • Help to develop & maintain new mechanisms within the team