Aug. 5, 2022

Executive Assistant For CEO

Confidential San Antonio, Texas

Position Overview: You'll provide general EA support to the CEO; help with business development activities with support to other internal and externally located staff. Position will require not require overtime, but, be 'on-line' on your phone to manage email/calendars outside normal working hours. MUST BE SUPER DYNAMIC. Primary Responsibilities and Duties: The duties of the Executive Assistant include, but are not limited to the following activities: • Scheduling and maintaining calendar with various teams • Scheduling and organizing calendar for meetings (internally and externally), on/off site • Maintaining filing system electronic and hard copy • Handling executive's personal and corporate travel arrangements \\- Maintaining executive's contacts/address book/Contact • Monitoring executive's e-mails for meeting requests, urgent issues, etc • Maintaining spreadsheets for client hours, deliverables • Preparing, expense reports • Managing executive's regular incoming/outgoing mail; prepare packages/correspondence • Track clients' birthdays, vacations, weddings, etc. • Preparing and editing dictated correspondence • Assisting, collaborating, proofing marketing materials, emails, newsletters, and proposals • Provide food/drinks to exec staff • Administrative tasks and reporting that provide Exec Management insight into daily company objectives • Support Accounting, filing, billing, and overall organization • Responsible to insure office is maintained for overall cleanliness Desired Skills and Experience Requirements and Qualifications: • Possess excellent verbal and written communication skills • Demonstrate proficiency in computer applications, esp.

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