Executive Lead Support -Sales and Marketing

As executive support lead for our sales and marketing groups, you will support executives (2 senior vice presidents and 1 vice president) by managing complex calendars, coordinating domestic and international travel, and providing day-to-day operational support. In this role, you will partner closely with internal stakeholders and use strong organizational skills, sound judgment, and attention to detail to successfully manage competing priorities in a fast-paced environment. Calendar Management: Manage complex, frequently changing calendars for one or more executives.Meeting Coordination: Coordinate internal and external meetings across multiple time zones.Meeting Preparation: Prepare agendas, briefing materials, and meeting logistics to support effective meetings.Travel Coordination: Coordinate comprehensive domestic and international travel, including flights, hotels, ground transportation, visas, and required travel documentation.Travel Itineraries: Prepare detailed travel itineraries with confirmations, contact information, and contingency plans.Travel Monitoring: Monitor travel schedules for changes or disruptions and proactively resolve issues.Expense Tracking: Track travel expenses and assist with expense reporting and reimbursements.Document Support: Draft, proofread, and edit correspondence, reports, and presentations.File Management: Maintain organized digital and physical filing systems.Project Support: Assist with special projects, event planning, and ad hoc administrative tasks. To qualify for the role, you must have Ben Schwartz | President | Harper Associates