Full Time Real Estate Team Assistant and TC and Marketing and Branding Specialist

Overview

Join a dynamic and fast-paced real estate team as a Full-Time Assistant and Transaction Coordinator (TC)! This vital role combines administrative excellence with client-focused service, ensuring smooth property transactions from start to finish. You will be the backbone of daily operations, coordinating communication between clients, agents, lenders, and escrow officers while managing essential documentation. If you thrive in an energetic environment where organization, negotiation, and multitasking are key, this is your opportunity to grow your career in real estate! If you have any kind of marketing background and are well versed in the different social media platforms that would be a tremendous bonus.

About the Role

J. Poole & Partners Real Estate Group is seeking a highly organized, driven, and tech-savvy Operations Assistant & Transaction Coordinator to help support our growing real estate team.

This is not a traditional assistant position.

We're looking for someone who wants to become an integral part of our organization and grow alongside our team. While transaction coordination and administrative support are core responsibilities, this role will wear many hats and touch nearly every aspect of the business.

You will help support our marketing initiatives, strengthen our brand presence, improve systems and processes, and serve as a key resource for agents and clients alike. In many ways, you will be the glue that helps keep the team connected, organized, and moving forward.

The ideal candidate is ambitious, proactive, and eager to learn the inner workings of a successful real estate business. We are looking for someone who doesn't simply complete tasks but actively seeks opportunities to contribute, solve problems, and help elevate the entire team.

If you enjoy taking ownership, learning new skills, and making a meaningful impact, this position offers significant opportunities for professional growth and advancement.

Key ResponsibilitiesTransaction Coordination

Manage real estate transactions from contract to closing
Track deadlines and ensure all contractual obligations are met
Coordinate communication between clients, agents, lenders, title/escrow companies, inspectors, and vendors
Maintain compliance and transaction files
Prepare and organize transaction documents and disclosures
Schedule inspections, appraisals, walkthroughs, and closing appointments

Operations & Administrative Support

Manage calendars, appointments, and team scheduling
Assist with database management and CRM upkeep
Help develop and improve team systems, processes, and workflows
Provide technology support and assist with implementation of new systems and tools
Maintain organization of digital files and records
Support day-to-day operations to keep the team running efficiently

Client Experience & Marketing Support

Serve as a primary point of contact for clients throughout the transaction process
Deliver exceptional customer service with professionalism and responsiveness
Assist with listing preparation and marketing coordination
Help create and schedule social media content, marketing materials, and client communications
Coordinate vendor relationships and service providers as needed

QualificationsRequired

Exceptional organizational and time-management skills
Strong communication and interpersonal abilities
Ability to multitask and prioritize effectively under deadlines
High attention to detail and follow-through
Proficiency with technology and the ability to quickly learn new systems
Positive attitude, problem-solving mindset, and willingness to take initiative
Customer-service oriented with a professional and friendly demeanor

Preferred

Real estate transaction coordination or administrative experience
Familiarity with CRM systems, Google Workspace, Microsoft Office, and real estate software platforms
Knowledge of Nevada real estate contracts and transaction processes
Licensed Nevada Realtor (or willingness to obtain license)
Marketing, social media, or graphic design experience
Bilingual abilities are a plus

Pay: $20.00 - $30.00 per hour

Work Location: In person