Legal Advertising & Public Notice Specialist

Clay Today is seeking a part-time Legal Advertising & Public Notice Specialist to work from our Fleming Island office.

This position combines customer service, legal/public notice administration, and business development. The ideal candidate will be highly organized, detail-oriented, accurate, and comfortable communicating by phone and email with attorneys, paralegals, governmental agencies, businesses, and other legal notice customers.

Position Details

Part-time: approximately 15–20 hours per week
Pay: $15–$20 per hour, depending on experience
Flexible hours
Location: Clay Today office in Fleming Island, Florida
Training provided

Primary Responsibilities

Receive and process incoming legal and public notices.
Communicate with attorneys, paralegals, governmental agencies, businesses, and other customers regarding publication needs.
Review notice instructions, deadlines, publication dates, and required information for accuracy.
Coordinate proofs, publication schedules, affidavits, and related documentation.
Maintain accurate records of notices, customers, deadlines, and correspondence.
Respond to inbound calls and emails from existing and prospective customers.
Make outbound calls and emails to develop new legal and public notice business.
Build relationships with attorneys, law firms, governmental agencies, municipalities, and other organizations that regularly place public notices.
Help grow legal/public notice business for both Clay County and the Ponte Vedra/St. Johns County market.
Follow up with former and prospective customers to encourage repeat business.

Preferred Qualifications

We are especially interested in candidates with:

Paralegal or legal-office experience
Experience working with legal documents, court filings, deadlines, or attorneys
Inbound and outbound phone sales experience
Strong customer-service skills
Excellent attention to detail
A high level of accuracy
Strong organizational and follow-up skills
Professional telephone and email communication
Comfort making outbound prospecting calls
Ability to work independently and manage multiple deadlines
Basic computer and data-entry skills

Previous newspaper or legal advertising experience is helpful, but not required. Training will be provided.

Who Would Be a Great Fit?

This could be an excellent opportunity for an experienced paralegal, legal assistant, administrative professional, or inside sales/customer-service professional looking for flexible part-time work.

The right person will enjoy working with people, be comfortable picking up the phone, take pride in getting details right, and be interested in helping us grow an important area of our business.

This is not simply a clerical position. The Legal Advertising & Public Notice Specialist will be responsible for both providing excellent service to incoming customers and proactively developing new business relationships throughout Clay and St. Johns counties.

Pay: $15.00 - $20.00 per hour

Work Location: In person