Local Leasing and Advertising Coordinator - Oak Park Mall

This position is tasked with alleviating dealmakers of certain operational responsibilities to maximize time spent on revenue generation. The Coordinator must be a self-starter who can efficiently work with the Local Leasing and Advertising Manager and mall team to compile and maintain a list of activities & responsibilities that they are constantly re-prioritizing and working from. Monitor program so that no backlit panel is vacant; • As directed, may handle responsibilities associated with scheduling and organizing retailer meetings; • Responsible for maintaining and updating tenant listings on in-mall directories; • Coordinate with marketing team to ensure new specialty tenants are promoted on the center’s website and social media channels; • Assist in the resolution of customer complaints pertaining to Specialty tenants and communicate other issues to the appropriate manager (General Manager, Operations Director, Marketing Director, etc) of the property; • Manage RMU and inline keys and key logs; • Manage inventory of RMU shelving, fixture, tarp, and accessories; • Other duties as may be assigned to fulfill property objectives. Communicate those opportunities to the assigned point of contact in specialty leasing • At the direction of the dealmaker, prepare and send leasing packages/presentations to prospects or existing tenants; • At the direction of the dealmaker, prepare and process License/Advertising Agreements and Exhibit A’s in the appropriate leasing software, distribute approved agreements for tenant review & signature, facilitate execution of tenant-signed agreements, and upload fully executed documents • Compile and maintain tenant records, including certificates of insurance and/or waivers, business licenses, gross sales reports • Have tenant/licensee complete/sign all mandatory paperwork (emergency contact form, tenant handbook, new retailer portal forms, etc. Once the Local Leasing and Advertising Coordinator has demonstrated proficiency in the primary job duties as described above, they may be requested to assist dealmakers in the following revenue generation activities: • Compile a lead generation list from digital/social media canvassing, mailers, local advertising, etc.