Marketing Administrative Assistant

Job Title:


Marketing Administrative Assistant

FLSA Status:


Non-Exempt

About Dean Dorton


Dean Dorton is a leading professional services firm spanning certified public accounting, business advisory, and technology solutions. We are your partners in redefining success through innovation and data-driven strategies. Our experts provide an integrated suite of audit, tax, business management, consulting and technology solutions to companies both domestic and international. We help our clients strategize, adapt, and change in every stage of business, from startup and growth to succession planning and everything in between.




About the Marketing Team


Dean Dorton’s Marketing team plays a critical role in driving growth, visibility, and strategic positioning for the firm. Through thoughtful storytelling, targeted campaigns, and cross-functional collaboration, we help elevate our brand and build meaningful relationships with clients and communities across all industries we serve.




About the Role


The Marketing Administrative Assistant provides essential support to the Marketing team, ensuring smooth operations, clear communication, and timely coordination of projects. This role is responsible for assisting with scheduling, reporting, event logistics, and marketing asset management while helping maintain a high-performing, well-organized team environment.





This role may not be for you: If you prefer highly repetitive work, are uncomfortable juggling multiple deadlines, or dislike working across departments.


This role may be for you: If you are detail-oriented, proactive, and enjoy being the organizational backbone behind a collaborative, fast-paced team.

Essential Duties & Responsibilities


The essential duties & responsibilities of the Marketing Administrative Assistant role are outlined


below in correlation with Dean Dorton’s performance management impact areas.




Technical


Definition: your specialized knowledge & expertise associated with the work you perform for/with clients (note: clients may be internal to Dean Dorton).


Support marketing operations and project coordination efforts, requiring a variety of tasks that may include:


Managing calendars and scheduling for marketing leadership and team meetings
Preparing, formatting, and editing marketing documents, presentations, and reports
Organizing and maintaining marketing files, templates, and brand assets
Assisting with invoice processing, budget tracking, and vendor coordination
Tracking campaign timelines, deliverables, and registration for events and sponsorships
Providing administrative support for proposals, RFP responses, and marketing requests
Helping update website and digital platforms (basic posting and content uploads)





Behavioral


Definition: the behaviors associated with performing your job (interpersonal skills).


Demonstrate professionalism, organization, and collaboration in day-to-day responsibilities, requiring a variety of behaviors that may include:


Communicating clearly with internal teams and external vendors
Managing multiple projects and shifting priorities with attention to detail
Building strong relationships across departments through reliable and responsive support
Participating in team meetings, brainstorming sessions, and process discussions
Taking initiative to improve organization, efficiency, and documentation



Non-Charge


Definition: the contribution you make to Dean Dorton outside of client work.


Contribute to the success and cohesion of the Marketing team beyond daily administrative tasks, requiring a variety of efforts that may include:


Supporting employee communications and firm culture initiatives
Helping document and maintain team processes and resources
Participating in team development efforts, knowledge sharing, and internal training
Engaging with industry tools, trends, and platforms to support team learning



Experience & Qualifications




Associate’s or Bachelor’s degree preferred (Marketing, Communications, Business, or related field)
1–3 years of administrative or marketing support experience (professional services or corporate environment preferred)
Excellent organizational and time management skills
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Familiarity with CRM, CMS, and project management tools (e.g., HubSpot, WordPress, Asana) is a plus
Detail-oriented, resourceful, and proactive with a collaborative mindset
Ability to travel as needed



Software & Tools




Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
CRM systems (e.g., Salesforce, HubSpot)
Project management platforms (e.g., Asana)
Content management systems (e.g., WordPress or similar)
Adobe Acrobat and Canva (basic design/editing)



Travel


This position may require occasional travel to Dean Dorton offices, events, or industry functions.




Effective


October 2025




This job description is intended to describe the general nature and level of work being performed by team members assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Additionally, responsibilities and duties may vary depending on business needs and individual circumstances. Dean Dorton is an equal opportunity employer.