Marketing Assistant

We are looking for a Marketing Assistant to support proposal development, branded marketing materials, and stakeholder communications for a Long-term Contract position in Phoenix, Arizona. This role works closely with project teams and cross-functional partners to keep pursuit materials, databases, and visual assets accurate, organized, and presentation-ready. The ideal candidate is comfortable managing multiple deadlines, coordinating logistics, and contributing to high-quality marketing deliverables that strengthen client engagement.Responsibilities:• Support the preparation of pursuit and client-facing materials by coordinating qualifications packages, proposal submissions, interview materials, and follow-up documentation.• Draft, review, and refine written content such as cover letters, project narratives, and supporting documents to ensure clarity, consistency, and careful presentation.• Maintain resumes, project sheets, project lists, and other collateral by updating content and formatting materials to align with established brand standards.• Organize proposal files and marketing records, including document storage, printed submission assembly, shipping coordination, and meeting setup for interview preparation.• Manage the marketing photo library by tracking image assets, arranging project and headshot photography, and overseeing related agreements and scheduling.• Enter and update information in marketing databases, produce requested reports, and perform periodic checks to preserve data accuracy and completeness.• Partner with teams such as Business Development, Human Resources, IT, Training, and Safety to assemble customized packages and internal marketing support materials.• Assist with post-project surveys, client and employee event coordination, office communications, and other special assignments that support broader marketing initiatives.• Build effective working relationships across the marketing team and provide guidance on the proper use of marketing tools, templates, and resources.