Marketing Communications & Database Coordinator

Marketing • Monitors Marketing Communications plan, updates calendars, and helps to keep the department on track, assures timely communications, and advise team on any concerns; • Supports social media marketing design and posting, including both YWCA and Persimmon Petals; • Assists with internal design projects; • Manages the marketing kit requests and assists other departments in securing supplies; • Assists in updating website content and drives update schedules with various departments; Collaboration • Assists MarCom staff in compiling and preparing communications, policies, and procedures, and runs a wide range of fundraising gift reports upon request; • Provides support to various committees and volunteers during events and fundraising campaigns; • Maintains the budget books for MarCom department activities, i.e., events and marketing; processes P.O.s and invoices in a timely manner; • Assists CMCO in reconciling income and expenses with the Finance Department; • Provides support for fundraising events, including, but not limited to: updating ticket sales and donations; providing invoices and follow-up to ensure payments on sponsorships, vendor, and ad sales; • Manages invoicing for all department vendors, event sponsors, expo vendors, and advertisers; • Performs necessary follow-up activities to ensure payments are received in a timely manner. Assist with the creation and finalization of guest lists; • Appraises team of new donors and communicates with donors during fundraising events; • Prepares various materials (including correspondence, meeting notices, minutes, and donor meeting packets); • Provides support to other marketing and/or advertising efforts and public relations; • Participates in all creative strategy discussions and adds to the discussion; • Performs basic administrative duties such as filing, data entry, maintaining a filing system, and more to assist CMCO and department; • Assists CMCO in scheduling meetings and coordinates organizational or department meetings, as needed; and • Other duties as assigned. Experience: • One (1) to three (3) years’ experience in Bloomerang or relevant donor databases required; • Experience in creative design programs such as InDesign or Canva required; • Experience writing content and composing professional correspondence; • Knowledge and experience in data entry, social media marketing, and website content management required. Works well alone, as well as under direct supervision; • Planning: Strong organizational and time management skills; Demonstrated ability to plan and manage events and other fundraising activities from conception to completion, including the ability to set, reach, and measure outcomes; • Problem Solving: Demonstrated ability to consider challenges and develop options to address them quickly and effectively; • Quality: Demonstrated ability to produce work with a high degree of accuracy in a timely manner and under minimal supervision • Technical Skills: Proficient use of Microsoft Office and other computer applications used for tracking data and reporting outcomes; • Time Management: Displays exceptional time-management and organizational skills as needed for meeting multiple deadlines; • Trust and Respect: Offers respect to all in the work environment.