Marketing & Events Coordinator

LLH Healthcare is seeking a highly organized, proactive, and detail-oriented Marketing & Events Coordinator to support the execution of marketing initiatives, corporate events, collegiate events, conferences, and day-to-day department operations. Coordinate and participate in frequent travel related to conferences, collegiate partnerships, hospitality events, sponsorship activations, and company initiatives.Be available for periods of heavy travel, including consecutive trips during peak event and conference seasons.Travel may require early mornings, evenings, weekends, overnight stays, and occasional extended periods away from home.Maintain flexibility as event schedules, travel plans, and on-site needs may change with limited notice.Ensure all travel arrangements, itineraries, confirmations, credentials, and supporting materials are accurate and communicated to the appropriate team members.Represent LLH Healthcare professionally while traveling and interacting with partners, clients, guests, vendors, and event attendees. Serve as the primary administrative support for the Marketing Department.Schedule meetings, coordinate calendars, prepare agendas, and manage departmental logistics.Attend meetings and document detailed notes, decisions, action items, deadlines, and project updates.Distribute meeting recaps and follow up with team members to help ensure assigned tasks are completed.Maintain project timelines and assist with project management using Monday.com and other project management platforms.Track marketing requests and ensure projects are progressing according to established deadlines.Assist with vendor communications, purchase requests, invoices, contracts, and marketing inventory management.Coordinate the shipping, delivery, storage, and distribution of marketing materials for conferences, partners, events, and internal teams.Assist with presentations, event materials, documents, and basic marketing collateral as needed.Maintain accurate records related to event expenses, travel, vendors, and departmental projects. Assist with cross-functional communication between Marketing and other departments.Coordinate with external partners, collegiate contacts, conference representatives, venues, vendors, and internal stakeholders.Maintain department documentation, project files, event records, contact lists, and marketing asset organization.Help prioritize scheduling and logistical needs across multiple simultaneous projects and events.Support special projects and additional marketing initiatives as assigned by the Director of Marketing.Perform all other duties as assigned. Bachelor’s degree in Marketing, Communications, Advertising, Public Relations, Business, Event Management, or a related field preferred.One to three years of experience in marketing, event planning, hospitality, project coordination, administrative support, or a related field.Exceptional organizational, time-management, and project coordination skills.Strong written and verbal communication skills.Experience coordinating travel, conferences, hospitality, or event logistics.Ability to manage multiple projects, events, and deadlines simultaneously.Proficiency in Microsoft Office and project management software such as Monday.com.Valid driver’s license and the ability to travel by car and air as required.Ability and willingness to travel frequently, including during periods of extensive or consecutive travel.Availability to work evenings, weekends, and nontraditional hours based on event and travel schedules.