Marketing Executive Assistant / Client Operations Coordinator

Location: In-person, with potential hybrid flexibility for the right candidate

Compensation: Based on experience

Ventura Marketing is looking for an Executive Assistant / Client Operations Coordinator who wants to grow with a fast-moving AI growth agency and become a key part of how we support clients, creators, contractors, and internal operations.

We help businesses scale their brand beyond what they could do on their own through AI-powered growth systems, cinematic brand videos, social media content, paid ads, Google and lead-generation infrastructure, CRM/follow-up systems, and access to our downtown content studio.

This role is for someone who is highly responsive, organized, AI-native, and genuinely interested in learning how different industries operate, market, and scale. The right person is comfortable being on their phone throughout the workday, answering messages quickly, coordinating moving pieces, and helping clients feel supported every step of the way.

For the right candidate, this is not just an assistant role. This is an opportunity to grow with the company, learn AI agent systems, understand our full marketing and content flywheel, and build a long-term career inside a rapidly growing agency. We want someone who we can promote into a higher paying role in the future. 

Responsibilities include, but are not limited to:

Communicating with clients, contractors, creators, editors, and internal team members
Giving clients access to our content studio and helping coordinate studio-related logistics
Helping onboard clients into our systems, tools, channels, and workflows
Managing client messages, follow-ups, reminders, and status updates
Coordinating content shoots, deliverables, edits, approvals, and contractor handoffs
Supporting CRM and automation workflows in tools like GoHighLevel
Helping organize client assets, briefs, links, forms, project notes, and deliverables
Monitoring Slack and other communication channels to make sure nothing falls through the cracks
Helping clients understand next steps and keeping projects moving forward
Learning each client’s business, offer, industry, content strategy, and growth goals
Using AI tools daily to move faster, write clearer, summarize information, organize tasks, and improve execution
Supporting day-to-day content operations, including being comfortable around cameras and behind-the-scenes filming

Who we’re looking for:

Very familiar with AI tools and excited to use them every day
Comfortable with GoHighLevel, Slack, Google Drive, calendars, task/project tools, and mobile-first communication
Strong written communication and fast response habits
Understands digital marketing, social media, content, paid ads, and client service
Comfortable being in front of the camera, since we film a lot of our day-to-day operations
Highly organized, proactive, resourceful, and comfortable juggling a lot of moving pieces
Interested in business, AI, creative strategy, marketing, and how companies grow
Comfortable communicating with clients and contractors professionally and quickly
Excited to learn our full marketing/content flywheel and grow into more responsibility over time

Huge pluses, but not required:

Experience working inside a marketing agency, production company, content team, or client-service business
Familiarity with AI agent systems or agent harnesses like OpenClaw, Hermes Agent, or similar tools
Experience with content studios, video shoots, creator workflows, or production coordination
Experience using AI tools for operations, writing, research, project management, or client support
Interest in becoming a long-term operator inside an AI-powered agency
Willingness to be highly responsive outside normal work hours when needed, including evenings or weekends

This role is a great fit if:

You’re the type of person who naturally checks messages, follows up fast, remembers details, keeps people organized, and wants to be close to the action inside a growing company. You like learning new tools, you’re curious about how businesses work, and you want to build skills that become more valuable over time.

How to apply:

We will only seriously consider candidates who submit a short video with their application.

In your video, please explain:

Why you would be a great fit for this role
How you would be a valuable asset to Ventura Marketing and our clients
What unique skills, experiences, or traits you bring to the table
Which AI tools you use and how you use them in real work
Why you’re interested in growing with an AI-powered marketing agency

Please send your resume and video submission through the link or email them to [email protected]

Pay: $14.00 - $20.00 per hour

Work Location: In person