Media Coordinator

Our advertising agency is seeking candidates for a Media Department Coordinator in our New Orleans office. The Media Coordinator serves as an important conduit between Media and Accounting departments and acts as a centralized contact for various media accounting responsibilities to ensure efficiencies. This position is an excellent introduction to the mechanics behind the world of advertising in multi-faceted media platforms. Duties & Responsibilities: • Master the billing process and use the tools the media team builds to complete the job of reconciling print, digital, out of the home, radio, broadcast, and digital media invoices • Work with the Accounting Department to reconcile billing discrepancies and communicate monthly media billing reports such as pre-bill credit documents • Maintain accurate and updated monthly media billing binders for all clients • Maintain print tearsheet and other media proof-of-performance files (including outdoor billboard photos for all outdoor placements) • Create and maintain an accurate filing system for all media clients • Receive, organize, enter and match station/vendor affidavits and publication tearsheets work with contacts to gather affidavits/tear sheets not received in a timely fashion • Contact media vendors for missing invoices each month and reconcile media vendor invoices within the deadline • Full knowledge of client estimate and reconciliation invoicing process • Clear communication with internal departments, including timely follow-ups where necessary • Provide support to fellow media staff as necessary • Issue updated internal status reports to the billing supervisor • Alert media supervisor of any workflow issues in a timely manner • Input all approved & final invoices into Strata for payment • Properly utilize Workamajig for timekeeping, project tracking, and deadlines Performance Standards: • A self-starter who is curious and has a strong desire to make a positive impact on the agency and our clients' business • Ability to maintain composure and professionalism while managing deadlines, organizing and multi-tasking a variety of details in ever-changing situations and have a diplomatic and problem-solving attitude • Exceptional interpersonal and communication skills (written and verbal) combined with a healthy sense of humor • Demonstrates energy, enthusiasm, and a dedication to learning • Ready and willing to help with a variety of tasks • Ability to read and comprehend simple instructions, short correspondence, and memos • Ability to write business correspondence • Must be able to spend long hours at computer screens, and corresponding via email and instant messaging (chat) • Be organized and meet deadlines • Be professional, patient, and positive • Be a team player and flexible • Be communicative and resourceful • Be courteous and kind