Media Coordinator

Our advertising agency is seeking candidates for a Media Department Coordinator in our New Orleans office. The Media Coordinator serves as an important conduit between Media and Accounting departments and acts as a centralized contact for various media accounting responsibilities to ensure efficiencies. This position is an excellent introduction to the mechanics behind the world of advertising in multi-faceted media platforms. Master the billing process and use the tools the media team builds to complete the job of reconciling print, digital, out of the home, radio, broadcast, and digital media invoices Work with the Accounting Department to reconcile billing discrepancies and communicate monthly media billing reports such as pre-bill credit documents Maintain accurate and updated monthly media billing binders for all clients Maintain print tearsheet and other media proof-of-performance files (including outdoor billboard photos for all outdoor placements) Create and maintain an accurate filing system for all media clients Receive, organize, enter and match station/vendor affidavits and publication tearsheets work with contacts to gather affidavits/tear sheets not received in a timely fashion Contact media vendors for missing invoices each month and reconcile media vendor invoices within the deadline Full knowledge of client estimate and reconciliation invoicing process Clear communication with internal departments, including timely follow-ups where necessary Provide support to fellow media staff as necessary Issue updated internal status reports to the billing supervisor Alert media supervisor of any workflow issues in a timely manner Input all approved & final invoices into Strata for payment Properly utilize Workamajig for timekeeping, project tracking, and deadlines A self-starter who is curious and has a strong desire to make a positive impact on the agency and our clients' business Ability to maintain composure and professionalism while managing deadlines, organizing and multi-tasking a variety of details in ever-changing situations and have a diplomatic and problem-solving attitude Exceptional interpersonal and communication skills (written and verbal) combined with a healthy sense of humor Demonstrates energy, enthusiasm, and a dedication to learning Ready and willing to help with a variety of tasks Ability to read and comprehend simple instructions, short correspondence, and memos Ability to write business correspondence Must be able to spend long hours at computer screens, and corresponding via email and instant messaging (chat) Be organized and meet deadlines Be professional, patient, and positive Be a team player and flexible Be communicative and resourceful Be courteous and kind