Office and Marketing Administrator

Office Administration & Marketing Coordinator

Colorado Springs + Woodland Park | Hybrid Role
30 Hours (or more) /Week | $22–$26/hr + Performance Bonuses + Growth Opportunities

Do you love being the person who makes everything run smoothly — quietly, efficiently, brilliantly — while everyone else gets the spotlight?

Are you the kind of person who color-codes for fun and thinks automation is sexy?

Good. We need you.

We are a high-performing real estate & entrepreneurial brand with multiple businesses operating under one dynamic leadership umbrella. This is not a “sit and answer the phone” role. This is a front-row seat to modern real estate, media, marketing, investing, and business building.

We’re looking for an Executive Operations & Marketing Coordinator who thrives on precision, takes initiative without waiting to be told, and loves building systems that make powerful things possible.

What You’ll Be Responsible For

Operations & Systems

Oversee daily administrative and operational flow across multiple business entitiesBuild and improve systems (CRM, workflows, automations, SOPs)Database management and smart tagging strategiesKeep calendars, task management systems, and scheduling running flawlesslyProject coordination across marketing, listings, media, and internal initiativesAnticipate bottlenecks before they happen (we love a psychic assistant)Real Estate Transaction & Client Support

Assist with transaction coordination elements (deadlines, document flow, compliance)Liaise with clients, vendors, title companies, lendersSupport listing preparation checklists and launch timelinesResearch data, comps, and market insights as requestedMarketing & Media Coordination

Schedule and coordinate video shoots, content creation days, and campaign launchesLight video editing (Descript, Canva, CapCut, Loom or similar)Create social graphics and simple branded materialsAssist with newsletter formatting and distributionMaintain light oversight of social platform posting (FB, IG, LinkedIn, YouTube)Help us leverage AI tools to increase efficiency and content outputExecutive & Personal Assistance

Manage scheduling across multiple calendarsCoordinate travel, appointments, and occasional errandsZoom meeting scheduling, hosting, and follow-up notesProtect the executive’s time like it’s Fort KnoxThe Skills That Actually Matter

✔ Obsessively organized
✔ Clear, confident written communication
✔ Strong verbal professionalism
✔ Comfortable interacting with clients
✔ Calm under pressure
✔ Self-directed and proactive (you see it, you solve it)
✔ Detail-oriented to the point that typos bother you

Technical Proficiency Required

CRM systems (LClickFunnels, KVCore, HubSpot, or similar)Microsoft Office & Google WorkspaceCloud-based systems and file organizationAI tools (ChatGPT, Claude, automation workflows, etc.)Basic design/video tools (Canva, Descript, CapCut, Loom, or equivalent)Social media platform familiarityBonus Skills That Would Make You a Unicorn

Experience in real estate administrationKnowledge of MLS systemsFamiliarity with CoSchedule or content calendarsLight bookkeeping (QuickBooks familiarity)Experience building Standard Operating ProceduresWho This Is NOT For

Someone who needs constant directionSomeone who dislikes technologySomeone uncomfortable with fast pace and shifting prioritiesSomeone who just wants “a job”Who This IS Perfect For

A systems thinkerA behind-the-scenes leaderA future Operations Manager in the makingSomeone excited about modern real estate, media, and business growthSomeone who wants to grow with a brand — not just clock in and outPerformance bonuses tied to efficiency, systems improvements, and revenue support.

A Quick Reality Check

This is a highly dynamic environment. We move fast. We create a lot. We care deeply about excellence and professionalism.

If that energizes you? Let’s talk.

If that sounds overwhelming? This may not be your lane — and that’s okay.

Pay: $22.00 - $26.00 per hour

Work Location: Hybrid remote in Colorado Springs, CO 80903