We are looking for an Office & Sales Administrator at Choto Marina in Knoxville, TN to oversee the sales and administrative operations of our Outdoor Advertising companies (Mountain Outdoor LLC and B&C Signs LLC), while also offering light administrative support to Choto Marina and other marina-related entities.
Office & Sales Administrator Skills & Qualifications:
Client Relations & Experience Management
Soultions-Oriented Problem Solving
Cross-Functional Communication
Accounting & Financial Proficiency
Software & Systems Adaptability – Quickbooks Online, MarinaGo, SpeedyDock, DocuSign, Canva, Microsoft Word/Excel/Teams
Digital & Social Media Competency
Organization & Contract Administration
Education/Experience - Bachelor’s Degree preferably in a business-related study or equivalent in administrative experience.
Office & Sales Administrator Responsibilities – Outdoor Advertising Companies:
Manage billboard client accounts
Billboard sales and lease management for 28 structures / 82 faces
Prepare & submit proposals
Contract management
Monthly billing
Quickbooks Online account maintenance
Payment processing
Accounts Receivable
Vendor file maintenance
Bill input & payment
Develop and maintain appropriate filing systems, both electronic and physical
Client creative/artwork coordination
Compliance
Provide support to Controller as needed
Office & Sales Administrator Responsibilities – General & Marina:
Intercept all company phone calls and route appropriately
Execute daily office operations: scanning, filing, digital organization, and mail distribution.
Maintenance of all company Google listings and social media accounts
Maintenance of all company websites – updates, light design, etc.
Coordinate customer email campaigns using Constant Contact
Assist with slip/storage sales
Respond to online inquires
Process customer payments using MarinaGo
Assist Boat Club management with projects and events
Onboarding assistance
Provide support to Marina Office Manager as needed
This is a dynamic role, supporting multiple entities at our Choto Marina homebase. Muti-tasking and prioritization are key. Candidate must be willing to train and learn our software and systems. If you are an organized professional interested in overseeing and assisting with a variety of businesses against the backdrop of a marina, please apply today!
Thank you for your interest!
Job Type: Full-time
Pay: $42,000.00 - $46,000.00 per year
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Experience:
Sales: 1 year (Preferred)
Social media management: 1 year (Preferred)
QuickBooks: 1 year (Preferred)
Website maintenance: 1 year (Preferred)
Administrative: 1 year (Preferred)
Customer service: 1 year (Preferred)
Canva: 1 year (Preferred)
Work Location: In person
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