Realtor Executive Assistant

I am looking for a full time assistant. Someone with energy & experience with social media! Ready to help take our marketing to the next level! Job Description is below: Follow up daily with all agents who have shown our listings to gather feedback Enter all showing data into the contact management system Follow up weekly via telephone with all our sellers to give them feedback from showings and to update them on any change in market conditions Prepare monthly listing feedback reports for agents Prepare CMA’s (comparable market analyses) for any recommended price reductions Assist sales team in the evenings when necessary Update agents weekly on any areas of concern that sellers may have (i.e. reductions, extensions, issues, etc) Schedule and confirm appointments with sellers for all Tour of Homes, one month in advance Prepare monthly schedule for Tour of Homes, identifying which agents will conduct each tour Obtain client testimonials (including a photo). Launch Market Watch Newsletter for all past clients who are remaining within our real estate trading area Generate property inventory list Prepare advertising summary for listings Write and record all hotline scripts To provide technical support for all Team members, manage the database system and oversee/execute all prospect/client communications Specific Duties Administrative: Prepare CMA printouts for all agents to fulfill Quick Over-the-Phone Evaluations Run feature sheets Prepare client correspondence for agents as requested Forward all emails for Rainmaker to Office Manager Assist in answering phones and taking messages Database Management: Check expireds daily and input onto contact management system Check hot sheets daily for anyone who is in database and has just listed with another company (launch “Hot Sheet Plan”) Retrieve messages from hotline/website – cross reference each call for an address; input leads into database management system Prospect/Client Communication: Mail and email form letters (e.g. 30-day letter, expiry letter, etc) Email and mail special report requests, lists of homes requests, etc.