Receptionist/Administrative Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. \\- Open, sort and distribute all incoming correspondence; respond to email inquiries. \\- Manage all outgoing and incoming deliveries including pick-up from local UPS post box \\- Write up jobs on an as needed basis. and office business services; maintain office supply inventories and coordinate purchases as needed \\- Schedule and coordinate meetings/appointments \\- Receive and process incoming monies, travel as needed to deposit funds at local bank CLIENT SERVICES SUPPORT: \\- Provide professional, courteous and prompt assistance to the company's existing and prospective clientele \\- Prepare and distribute client related reports, statements and mailings; handle existing and new client requests for information \\- Occasional travel to nearby county court/clerk offices for filing of legal client documents \\- Maintain and mail client and referral thank you and follow-up cards \\- Process tenant applications, submit credit check requests and verify all provided documentation \\- Audit customers' financial accounts, analyze budgets, and develop reports to measure key performance indicators; provide advice based on findings BACK OFFICE SUPPORT: \\- Scan, save and categorize documents including client correspondence, drafted forms, and internal notes in electronic and hard copy filing systems for easy retrieval \\- Prepare monthly client billings and make collection calls \\- Track marketing sources and conversion rates to provide input on advertising performance; research market trends and adjust marketing plan accordingly \\- Print out flyers, prepare marketing mailings, and assist with the creation of e-blasts targeting various audiences \\- Maintain and order business cards, brochures and all other marketing collaterals \\- Assist with data entry for miscellaneous internal reports QUALIFICATIONS \\- Familiar with multi-line business telephones; excellent telephone etiquette \\- Exceptional organizational and bookkeeping skills \\- Excellent written and verbal communication skills \\- Able to multi-task and prioritize projects to complete tasks on short timelines \\- Customer-service oriented with a positive attitude \\- Able to complete complex administrative tasks with minimal supervision \\- Quick learner that thrives in a fast-paced environment \\- Strong knowledge of property management software (Foundation) a plus \\- 2+ years' experience working in an office setting \\- Microsoft Excel - intermediate/advanced level \\- Microsoft Word - intermediate/advanced level \\- Microsoft PowerPoint - intermediate/advanced levels \\- Proficient with technology, and computer literate EDUCATION and/or EXPERIENCE \\- Minimum of 2 years bookkeeping experience (including experience in Accounts Receivable, Accounts Payable, reconciliation, budgeting, forecasting, and other accounting related areas) or four-year Accounting degree a plus but not required. If you are interested in applying for this position, please contact us via email; include your resume with your requested hourly compensation.