Seeking Administrative Marketing Assistant

Under the guidance of the Marketing and Outreach Coordinator, determines objectives and requirements for events including user group meetings, conferences, and trade shows Reviews event invoices for accuracy and process payments Coordinates (international) travel and accommodations for participants Coordinates facilities, catering, signage, displays, audio-visual equipment, and other event needs for marketing events Compiles event overviews to send to Field Applications team members to ensure requirements are met for events Properly maintains all records of event aspects, including financial details and provides information as requested to the administrative team Negotiates contracts with services providers and suppliers related to travel (hotel, convention centers, and speakers) Coordinates travel reimbursement documentation for speakers Conducts post-event evaluations to determine improvements Serves as first point of contact backup when Administrative Assistant is out of the office Excellent communication skills with the ability to communicate to internal and external customers as well as effective communication with leadership Minimum Requirements BS/BA Degree in Marketing, Digital Media, Visual Communication or a related field. Experience can substitute for education on a year for year basis. Tech savvy and able to learn new programs quickly A valid driver’s license and everyday access to a reliable vehicle Excellent interpersonal, written and verbal communication skills Highly organized individual who can swiftly adjust priorities to meet changing needs Authorization to work in the United States. Indica Labs, Inc. does not sponsor applications for work visas. Preferences Experience in marketing or event planning Familiarity with WordPress and MailChimp Knowledge of project management software (such as Asana) Knowledge and basic understanding of Adobe’s Creative Cloud - primarily Photoshop, InDesign, Illustrator and XD Background in science/medical field Knowledge, Skills, and Abilities Required Skilled in Microsoft Suite of products (Word, Excel, Outlook, PowerPoint) Knowledge of media production, communication, and dissemination techniques and methods Knowledge of alternative ways to inform via written, oral, and visual media Ability to quickly learn and utilize new programs, technology, and social media platforms Knowledge of email marketing campaign software Knowledge of the requirements for domestic and international shipping/receiving Location This position is based at our headquarters in Albuquerque, NM.