Marketing Assistant

Assist in the creation and maintenance of advertising campaigns
Assist account executive in maintaining relationships with media representatives, freelancers, and vendors
Contribute to administrative tasks and functions within office
Update and maintain contact management system
Collect extensive market research
Data entry
Conduct market visits as necessary
Record & file notes on client briefings and coordinate the information the agency will need to provide the best follow-up
Work in a proactive manner, always anticipating information needed externally and internally
Stay abreast of market trends and review periodicals
Interest in learning about new markets
Ability to occasionally travel for several days at a time, as well as weekends
Greet and direct guests to appropriate personnel
Sort and distribute mail, faxing and emailing
Anticipate information needed for client briefings in order to prepare and confirm meetings in advance
Design, compile & update presentations for department/team meetings, clients, etc.
Sort and match company invoices
Perform other related duties as assigned
Answer phones, fax and general clerical work