Executive Assistant

**Office Location:** Foster City Office - Foster City, CA MidPen Housing is a non-profit organization who develops high-quality affordable housing communities, professionally manages the properties in those communities, and provides services to residents. Uses considerable judgment and initiative to determine the approach or action to take in non-routine situations. Composes and prepares correspondence, reports, and other complex documents * Prepares anticipated materials needed by the executive for conferences, correspondence, appointments, meetings, and calls * Organizes memorandums outlines, explains executive procedures, and policies to supervisory workers, and monitors compliance * Creates spreadsheets and flowchart presentations * Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, within event budget as directed by the Executive staff * Directs preparation of corporate legal documents with government agencies to conform to statutes * Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested * Performs other duties as assigned The ability to create input and maintain databases * Ability to organize and track progress of contract renewals, reporting deadlines, keeps minutes * Ability to read, analyzes, and interprets business periodicals, professional journals, technical procedures, or governmental regulations * Demonstrated ability to write reports, business correspondence, and procedure manuals * Must possess a valid California driver's license, reliable transportation, and proof of current auto insurance policy